When it comes to knowing how to plan a group trip – whether it’s for students, classmates, sports teams, a club, or another kind of group – you have to make sure you’re covering all of your bases. Planning a school trip can be a wonderful experience, but it can also be terribly difficult if you don’t have all your ducks in a row.
Luckily, we’ve laid out the top three considerations that you need to take into account to make your school trip a success! From transportation to school group accommodations, your group deserves a wonderful, relaxing trip. Don’t let the details stress you out!
Let’s Talk Budget
One of the biggest mistakes that people make is not consulting their budget when they begin travel planning. It’s easy to get caught up in the details when planning a group trip. Our suggestion? Be upfront on the charges of each planned activity, each lodging area, each meal, and all the logistics.
Make sure that you’re not only planning everything out meticulously, but you’re letting everyone on the trip know exactly how much they can expect to pay to join. The last thing you want is individual members of the group not being able to attend due to extra costs you didn’t anticipate in the first place.
Save everyone from disappointment by knowing exactly how much your trip is going to cost.
Itinerary is Everything
This is, obviously, the most fun part of planning a group or class trip. The itinerary is the place where you can flex your creative muscles, brainstorm about fun activities, and introduce your group to something new and exciting.
We suggest picking a few things that you know will be an absolute hit with your crew. For example, if you have sports junkies, schedule some kind of sports match, or if you have creative types, check out an art museum for a tour or two.
That being said, group trips are also a great way for people to expand their minds, so make sure you’re scheduling a few new, unique things to pique their interest.
It’s also important that you map out your itinerary before your trip begins. You’ll want people to know what they can expect, how much they’ll need to pay, and make sure that everyone who wants to attend the trip is kept abreast of the types of events you’ll be attending.
Don’t Lag on Logistics
The success of your trip is going to depend on how well you’ve organised all the logistics surrounding your entire endeavour. That means you should have lodging, transport, meals, insurance, and payments all your plans booked and prepared in advance.
Ensure that your hotel accommodations are well researched. Check with the hotel to ensure they’re prepared for a large group and consider checking to see if they give a group discount of some sort. It never hurts to save money where you can!
When it comes to transportation, know in advance where you’re going and when. This way, you can book drivers, buses, and other types of transport ahead of time. Ensure that no matter where you’re going, each person has a safe, secure way to get there. If your group is travelling abroad, it’s important to check in and make sure everyone has their passports, and travel insurance sorted out. The last thing you want is an unprepared group as you head out on your destination!
Have Fun!
By taking the time to plan ahead, you can be sure that you, and everyone else, has a great time. Itineraries and planning in advance will help keep everyone safe, ensure they arrive when and where they should on time, and experience things they never would have otherwise.
Enjoy your trip!
Looking for affordable accommodation in Perth for school and sports groups? Budget Apartments offer reasonably priced, apartment-style accommodation for groups, starting at just $90 per night. Get in touch now for a quote!
